I. Duties of Officers

The offices of President and President-Elect will rotate between different geographic areas in Kansas. The duties of the Association's Officers are detailed below:

President - The Chief elected officer of the Association who presides over all board and association meetings. The president shall have executive authority over the association, shall administer its affairs and enforce its bylaws, policies and procedures. The president will act as the official representative and have signature authority for the Kansas Government Finance Officers Association.
President-Elect - The President-Elect performs presidential duties in the absence or incapacity of the President. In addition, the President-Elect serves as Chair of the Program and Professional Development Committee and is responsible for preparing Committee assignments prior to assumption of the Presidency.
Secretary - The Secretary shall attend and keep a record of the minutes of all Board meetings. The Secretary shall be chairperson of the Bylaws Committee. The Secretary shall keep all records as required by the Board and shall provide notice of all Board meetings.
Treasurer - The Treasurer of the Association shall have custody of all moneys of the Association and shall be charged with keeping an accurate accounting of all receipts and disbursements. The Treasurer shall present a budget prior to the fall meeting and provide financial reports at all board meetings and such other times as the Executive Board may require.

If the Presidency becomes vacant, it shall be filled by the President-Elect. A majority vote of the Board will fill any other vacant office seat from its own membership.

II. Committees

The Board of Directors may establish committees as needed to assist the Association in its duties. Committee members must be members of the Association and are appointed by the chairperson unless otherwise provided in the bylaws.

The following committees have been established.

1. Nominating - Appointed by President not later than 90 days prior to the annual meeting. The Committee shall be chaired by the most recent Past President and at least three other members. The committee shall nominate at least one candidate for each position to be filled. Notice of nominations shall be distributed to members at least 30 days prior to the annual meeting.
2. Program and Professional Development - The President-Elect of the Association will chair the committee. Membership will be composed of at least two members of the Board of Directors (in addition to the Vice-President), the GFOA liaison, and other members (not less than 4) as might be appointed by the President. The committee shall annually plan the associations educational programs and to encourage participation in GFOA sponsored educational programs. The committee shall:

1. Assess the needs for training in Public Finance procedures and practices in the State of Kansas.
2. Work with program staff to develop a professional development program designed to meet the needs and objectives of the organization.
3. Assist in reviewing and developing the program for the Midwest Regional Finance Conference.
4. Meet prior to the annual business meeting to plan the content and organize the fall workshop and business meeting.
5. Obtain corporate sponsorships to defray the cost of the professional development program.
6. Encourage locating a GFOA National Training seminar in the Kansas City or Wichita areas.
7. Encourage membership participation in the GFOA Certified Finance Officer Program, including provision of an annual testing site in Kansas.
8. Recognize those units of Government awarded the GFOA Certificate of Achievement for Excellence in Financial Reporting program, and encourage participation in the program.
9. Recognize those units of government awarded the GFOA Outstanding Budget Award, and encourage governments to participate in the program.
10. The chairperson should contribute articles and announcements for the newsletter and or association Website.

3. Legislative - The Legislative Committee shall be responsible for the research of existing laws and proposed legislation.
4. Bylaws and Policy - The committee shall be chaired by the Secretary. The committee shall be responsible for the review of the bylaws of the association. The committee shall review all proposed amendments to the bylaws. The committee shall make a report of its findings to the Board of Directors. Any proposed change to the bylaws must be presented to the Board at least 30 days prior to the Board meeting. The Board may approve or disapprove of the change. If the Board approves the change it must be presented the membership at least 30 days prior to the annual meeting unless otherwise directed by the Board. To be adopted, the amendment must be approved by 2/3 of the active members present at the meeting. The committee is also responsible for maintaining the policy and procedures of the association and reviewing any proposed changes.
5. Membership and Ethics - The committee shall be responsible for the recruiting of members.
6. Newsletter/Publicity

III. Association Meetings

The bylaws provide for at least one annual meeting of the Association during the Fall. A written notice of the meeting shall be mailed to each member at least thirty days prior to the meeting. The Fall meeting is also the meeting during which the election of officers is held. An additional Association meeting will be held in conjunction with the Midwest Public Finance Conference.

IV. Expenses

An annual budget shall be prepared by the Treasurer and presented to the Board.at a Board meeting prior to the Fall meeting. It shall identify anticipated revenues and expenses. The proposed budget shall be acted upon during the Fall meeting. The budget shall be adopted by a simple majority of the Board and may be amended by the Board during the year. The budget should be published in the newsletter after adoption.

The President, Secretary and Treasurer shall be signatories on all banking accounts. Only one signature will be required. The Treasurer shall be responsible for purchasing supplies needed to perform his/her duties as long as they are consistent with the budget. However, any expense in excess of $500 must be approved by the Board of Directors unless specifically authorized in the budget. Expenses of members' governmental unit directly related to the Association may be reimbursed to that entity.

V. Election

The nominating committee shall nominate candidates for each vacant position on the Board of Directors. The informal policy of rotating representation by area of the State shall be maintained whenever possible. The election of officers will be held during the Fall meeting of the Association.

VI. Memberships

The bylaws shall specify the categories of membership. The Treasurer shall prepare a directory of members.

Honorary Members - Past Presidents who are retired will be granted honorary membership status. They will be eligible to receive materials and participate in association activities.

The Board of Directors establishes dues levels pursuant to article V of the Bylaws.

As provided in the Bylaws, membership and Associate Membership attach to the positions held, and transfer to successor incumbents. Student and Associate members do not have voting privileges and may not serve on the Board of Directors.

The Associate membership designation provides for participation of 3 named individuals for the base rate. Additional individuals may participate for an additional annual fee of $50 each. Associate members shall have access to the membership list once per year at no additional charge in either electronic or hardcopy format, as may be available.

Associate membership also includes membership in any existing sub-state chapters of KSGFOA. Fifty percent of the dues collected from Associate Members shall be distributed to local chapters on an equal basis. By accepting said funds, local chapters agree to include the Associate Members on their membership list with all rights and privileges as they may determine for that class of membership; and not to bill separately for local Associate membership

Dues shall be billed out once annually, immediately following the Fall Business meeting. Payment of dues is due January 1, and shall be considered delinquent March 1. The bylaws provide that a member is subject to suspension should dues not be paid by March 1. Changes in the dues structure may be made by the Board of Directors, and shall be preceded by at least 6 months advance written notice to the membership.

VII. Chapters

Chapters are established to provide an opportunity for members in various regions of the State to meet and exchange ideas. The chapters are geographically defined. The chapters shall receive 50% of the dues paid to the Association by associate members. The Board of Directors shall have the power to establish chapters and to determine the requirements of the chapter's charter. Chapter charters may be revoked by a majority vote of all regular members at an annual meeting.

VIII. Affiliations

The Association will cooperate fully with similar organizations in the State. It is the intent of the association to be affiliated with:

Government Finance Officers Association of the United States and Canada. The Kansas representative to the GFOA shall be appointed by the President of the KSGFOA.